Bylaws
Article I: Name, Boundaries, Membership, Purpose
- The name of the organization
shall be the Shepard Boulevard Neighborhood Association.
- The neighborhood boundaries
run from the southeast corner of the Moon Valley Heights Neighborhood
Association south along Highway 63 to Stadium Boulevard, west to Old
Highway 63, north to Hinkson Creek, then east on Hinkson Creek to Hominy
Branch Creek, and following it east to the boundary of the Moon Valley
Heights Neighborhood Association, and then following its boundaries south
and east to its southeast corner.
- Every person aged 18 or above
who resides, leases commercial premises, or owns real estate in the
neighborhood shall be a member and shall have one vote at annual and
special meetings.
- The purpose of the Association
is to facilitate communication among members and between members and the
City of Columbia, and to identify, consider, and take appropriate action
on matters of neighborhood concern.
Article II: Officers, Executive Board
- Chair:
The Chair shall preside at annual and special meetings, and meetings of
the Executive Board, appoint ad hoc committees, and act as the
Association's chief executive officer.
- Vice Chair:
The Vice Chair shall perform the duties of the Chair in the absence of the
Chair, or by the Chair's request, and shall become the chair if the
Executive Board by majority vote declares that the Chair position is
vacant.
- Secretary:
The Secretary shall keep the minutes of all meetings of the Association,
handle correspondence, and prepare meeting notices, newspaper ads, and
news releases.
- Treasurer:
The Treasurer shall handle all funds, keep records thereof, and report the
Association's finances at each annual meeting and when requested by the
Chair. The Chair or Vice Chair must approve all disbursements of
Association funds.
- Representatives:
One Representative shall be elected from each of the following sections of
the neighborhood:
- north of Shepard
Boulevard,
- south of Shepard
Boulevard, west from Highway 63 through the west side of Falcon Drive,
and
- south of Shepard
Boulevard, east side of Danforth Drive west to Old 63.
- Representatives shall develop
means to determine concerns in their sections and present them to the
Executive Board for appropriate actions.
These officers constitute the Executive Board which shall meet as needed. - Election of officers shall
take place at the annual meeting. Vacancies shall be filled by the Chair's
appointment.
- Each officer shall serve
until the next annual meeting. If there is no annual meeting, any officer
whose term was to expire at said meeting may call a special meeting for
the purpose of electing officers.
Article III: Meetings
- There shall be an annual
meeting between January 15 and April 15 to elect officers and conduct
other business, with 10 days' notice in accordance with Article IV.
- The Executive Board will
present candidates for each office on separate ballots. Any member may
submit a written nomination for any office. If no candidate secures a
majority of votes casts, there shall be a run-off election between the top
two candidates. If a tie then results, the issue will be resolved by a
coin toss.
- Upon his/her initiative, or
upon the request of six members, the Chair shall promptly call a special
meeting, with a minimum of five days' notice, including the exclusive
purpose(s) of the meeting, in accordance with Article IV.
- If any officer calls for an
Executive Board meeting, the Chair or Vice Chair shall, with prompt notice
to all members, convene one within five days.
- A quorum for any meeting
shall consist of six members present, including* at least
two members of the Executive Board.
- Members may vote by proxy,
which must be received by the Secretary prior to the meeting.
- A simple majority suffices
for all Association decisions.
Article IV: Notice
- As notice for annual and
special meetings, the Executive Board shall utilize e-mail,
newsletter and/or Website communication, may place signs in the officers'
yards and in other conspicuous locations, and may use other communications
methods deemed appropriate by the Executive Board.* These notices*
shall state the time, place, and date of the meeting; the agenda for
annual meetings; the purpose(s) of special meetings; and the text of any
proposed amendment(s) to the BYLAWS.
- The Secretary shall request
Columbia daily newspaper(s) to publicize the time, place, and date of the
meeting.
- Any member who desires notice
by mail may give the Secretary a sufficient supply of self-addressed,
stamped envelopes.
Article V: Principal Office
- The principal office shall be
located at the Chair's home.
- The minutes, correspondence,
and other than financial records shall be kept at the Secretary's home.
- The financial records shall
be kept at the Treasurer's home.
Article VI: Dues
The Executive Board, prior to the
annual meeting, shall establish the voluntary dues for the year.
Article VII: Amendments
These BYLAWS may be amended,
repealed, or new bylaws adopted by the majority vote of the members at any
annual or special meeting, provided that written notice of the contemplated
change(s) is included in the notice of the meeting.
Article VIII: Dissolution
If there is no election of officers
for a period of 25 consecutive months, the Association shall be considered
dissolved.
Adopted the 31st day of January, 1995.
Amended April 9, 1996.
*Amended March 31, 2009.
Jim Muench, Chair
JFM 04/12/2011